Commercial Property Owners Database Overview

The Best Commercial Property Owners Databases

Commercial real estate data is an integral part of business for any investor, lender, contractor, solar installer and so on that work in today’s CRE climate. Property owner data, specifically, is often more important than anything else.

Commercial Property Owners Database

For individuals, small groups, and corporations alike, data informs better decision-making. Commercial property owner data, in particular, helps CRE professionals better understand properties, while also helping them get in touch with the right contacts.

Fueling your day-to-day with the right commercial property owners database could be the difference that helps you save more time, find more accurate information, and make better overall decisions consistently.

What is a commercial property owners database?

A commercial property owners database, simply put, is a database that houses commercial property ownership details and contact information.

For you, the best database is going to be one that has in-depth, up-to-date, accurate ownership information on all of your most desired properties. Given the amount of CRE professional types, however, that can mean many different things.

The Benefits of Using the Right Database

With up-to-date, accurate ownership information, you can find the people attached to your target properties in real-time. With their contact information, you can easily reach out to them with a targeted message. This information in bulk saves you a great deal of time and effort and lets you pitch to prospects in ways that are more convenient and enjoyable for both parties.

To find the right property owner database, you must do the proper research to determine whether you’re getting the information you need, and whether that information can be accessed in ways that fit your workflow preferences.

Choosing the right commercial property owners database is a matter of asking yourself the right questions.

To understand the benefits of individual property owners databases, there are a number of questions that you can ask yourself.

Questions you should ask of a property owners database:

  1. Does it cover my focus location?  →
  2. What asset class(es) does this database cover?  →
  3. Does the database include owner contact information?  →
  4. Does it include information on both LLCs and property-owning people?  →
  5. How do I access the database?  →
  6. What are the database’s search capabilities?  →
  7. Can I export information from the database?  →
  8. Does it integrate well with my existing systems?  →

Does it cover my focus location?

Do you want to access commercial ownership information across an entire state? Across an entire city? Within a single county? Sources can vary for each.

There are public records websites that allow you to search with different levels of geographic granularity. They’re often tied to a single location, which could be a state, city, county, or district.

To find a public source of property owner information, you can Google your geographic focus, whatever level that may be (state, city, or county), followed by “property ownership records.”

You may also want to consider using Reonomy, as it provides ownership data on commercial properties in every market in the nation, no matter how broad or granular. From the entire country, to an exact address, and everything in between, Reonomy can provide you with up-to-date commercial property owner information.

Reonomy Property Location

What asset class(es) does this database cover?

There are two parts to this one.

First, it’s crucial to find a database that contains ownership information on your target asset type(s). Mainly, does it cover residential, commercial, or both?

Secondly, you should find out what the extent and depth of that coverage is. Meaning, if the database covers owners of multifamily properties, does it specifically cover apartment buildings, duplexes, mobile home park, and other types of multifamily property owners?

Reonomy gives you access to ownership information on general commercial, industrial, multifamily, vacant land, office buildings, mixed-use properties, retail, special purpose commercial, and more, along with many specific classifications of each of those asset types.

Reonomy Asset Types

Does the database include owner contact information?

This could very well be the most important question to ask yourself, because, if the answer is “yes,” it presents incredible value to you and your business.

In 2018, it is very possible to find a commercial property owners database that also includes contact information. Instead of relying on multiple sources, you can simply find one that provides you with both.

In most cases, public records will only have a very small bit of owner contact information, if anything. You’ll likely have to use a separate tool to find their contact information.

On the other hand, Reonomy gives you access to ownership details on a property, allowing you to then click through and get full contact information for that owner, including their associated phone numbers, email, and mailing addresses.

Does it include information on both LLCs and property-owning people?

By nature, LLCs make it more difficult for property owner databases to provide information on real property owners.

Make sure to look into whether or not your database of interest has information on owning LLCs, but also that it has information specific to the individual people behind those LLCs.

Being able to see the LLCs that own a property, along with the people associated with them, can give you a full understanding of property ownership on multiple levels.

Public records databases will typically only include the reported owning entity of a commercial property, or the owning individual.

Reonomy gives you access to the reported owner of a property (whether it is an LLC or person), but also lets you drill into an owning LLC to see the individuals associated with it, along with their contact information.

With Reonomy, you can also see the ownership “tree” of a property, from the highest-level member of an LLC, all the way through to any other person that may have even a distant connection to that LLC.

How do I access the database?

Ask yourself how the ownership database can be accessed. Consider your own time and preference as a user.

Can you tap into the database directly online, for example? Do you need a monthly subscription? Can you automate certain uses of the database?

Reonomy gives you a few different options in terms of accessing data. From a user-friendly web platform, to direct data feeds, you can tap directly into an incredibly in-depth pool of commercial property owner data.

What are the database’s search capabilities?

When choosing a property owner database, be sure to find out whether or not you can search through that database, prior to extracting any information.

Can the database be filtered and searched to make it easier and more effective for you when searching for certain owners? Does the data search process simply require you to drop information into an Excel spreadsheet and search yourself?

Using Reonomy’s search platform, you can search any market in the nation with a bevy of property, building-level, transaction, debt history, and owner-related filters. Through a user-friendly interface, you can tap directly into Reonomy’s vast database of property owners.

To run a property owner search, visit Reonomy’s search platform, click into the Ownership tab, and search by an owner’s name or mailing address.

Reonomy Ownership Search

Can I export information from the database?

To ensure that you’re getting the utmost level of convenience out of your owner database, check into whether or not you can export data from it to use separately on your own.

Exporting data allows you to customize the way you access ownership data, letting you organize it as you please.

Being able to export and integrate ownership data simply prevents you from being strapped down by the functionality of an owners database.

When using Reonomy, for example, any list of properties and property owners can be exported from the platform. Exports come in a CSV file, which can then be easily integrated into your CRM or existing database.

Reonomy List Export

Does it integrate well with my existing systems?

A useful owners database loses its value if it’s going to disrupt your existing day-to-day process. Make sure the database you choose is one that you can integrate seamlessly, while also adding depth and breadth to your internal database.

The ability to export is a large part of the integration, but is not the only factor influencing the matter. The ability to automate data pulls and run data reports also allows for seamless customizability and integration.

Reonomy property owner data can be exported (as mentioned above), directly fed to your internal database, or sent in custom data reports on a consistent basis.

The Best Commercial Property Owners Databases

Asking yourself these questions will, at the very least, better inform you as to what commercial property owner data sources are available.

And while a mix of sources may still be your best option at times, Reonomy’s database of property owners is more up-to-date, in-depth, and wide-spanning than any other on the market, and, is put together using most of the other best options.

Learn more about that here.

Still, you may choose to combine other databases with Reonomy to assure the utmost level of coverage and depth.

Two other sources to consider are your local public records and CoreLogic.

Public Records

In any county in the U.S., you can always turn to your public property records for information on property ownership.

How that data is delivered to you will depend on the county at-hand, the state where it lies, and whether the county offers an online search portal or not.

For counties that do offer an online search, you’re in luck, as some may still require that you travel to the county clerk’s office, or reach out to them by phone to inquire about certain documents or property owners.

Despite the time involved, you can always be sure, however, that the data you’re getting from your public records source is the most accurate data available on the market.


One of the premier data providers in the industry, CoreLogic offers a unique window into individual properties. That includes, but it by no means limited to ownership data.

RealQuest is CoreLogic’s searchable interface that allows you to tap into their robust database of properties, plus all of the information that they have connected to those properties.

While all of these sources are great, Reonomy brings together a vast array of sources to put forth the most robust commercial property owners database on the market, all the way down to individual owner contact information.

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