Property Owner Search

The ins and outs of finding commercial property owner names and contact information, and how to search properties by owner.

Whether you’re new to the CRE scene or are a seasoned industry veteran, one aspect of deal-making remains constant: identifying and connecting with owners is time-consuming and difficult. The good news is, with Reonomy, it doesn’t have to be.

On this page, you’ll find everything you need to know about using Reonomy to find property owners and their contact information, regardless of who or where they are in the U.S., and regardless of the type of commercial property they own.

With Reonomy, there are hundreds (literally, hundreds) of different paths and searches you can conduct to discover the right opportunity, reach out to the right owner, and win new business. 

With Reonomy, you have the key to unlocking new deals. Ready to get started? Read on to learn more.

TABLE OF CONTENTS
1. Searching and Finding the Right Property Owners 
1.1 Search by Location 
1.2 Search by Asset Type 
1.3 Search by Sales Information 
1.4 Search by Debt Information 
1.5 Search in Opportunity Zones 
2. Property Search by Owner 
2.1 Search by TrueOwner Name 
2.2 Search by Property Owner Address 
2.3 Search by LLC Name 
2.4 Search by Tenant Name 
2.5 Property Owner Records
3. Finding Owner Contact Information 
3.1 Finding Reported Property Owners
3.2 Finding True Property Owners
3.3 Finding Owner Contact Information
3.4 Creating Property Owner Leads Lists
4. Recognizing Actionable Cues
4.1 Identifying Owners Likely to Sell
4.2 Identifying Owners Likely to Refinance
4.3 Identifying Owners Who Need a Service
4.4 Identifying Recent Buyers
4.5 Identifying Recent Sellers
4.6 Identifying Opportunity Zone Owners
4.7 Identifying Owners in Financial Distress
5. The Benefits of Searching for Property Owners Off-Market

Searching and Finding the Right Property Owners

There’s a good chance you don’t know the owner of the property you’re interested in. Or maybe you’ve searched and come up empty time and time again—that’s okay.

Reonomy allows you to explore more than 50 million assets to find the exact property owners you want to get in touch with.

Using the discover bar, you can narrow down your search via filters for location, asset type, building characteristics, transactional history and much more.

Property Owner Search By…

Location: 

One of the main ways you can conduct a property owner search is by location.

In the Location tab in the discover bar, Reonomy allows you to create a location-based search with a variety of geographic filters that are as expansive as the MSA level, or as granular as the exact neighborhood.

For example, you can search more than 3 million properties in California, specifically, to find their respective owners. You can even refine your California property owner searches with certain filters, like asset type, recency of purchase and property owner debt.

Maybe you want to look for multifamily owners–search over 617,000 multifamily properties to find their owning entities. Or, maybe you want to get in touch with someone who owns office space. You can search for 67,000 offices for owners to reach out to.

Below are a few more state-based examples to show the depth and breadth of state-based property owner searches:

Search 4.8 million commercial properties in Texas to find property owners.

Refine Texas property owner searches by asset type, recency of purchase and property owner debt. Find Texan multi-family property owners by searching 168,000 multifamily properties.

Search 2.8 million Texan land parcels for landowners and find agricultural landowners from 929,000 Texan properties.

Search roughly 3 million commercial properties in Florida to find owners.

Refine Florida property owner searches further by asset type, recency of purchase and property owner debt. Search 83,000 offices in Florida for office owners or 82,000 retail stores for retail building owners.

Or, maybe you want to narrow your search by city. With Reonomy, it’s easy to do so. Simply type in the name of the city you want to explore and hit Search.

Maybe you want to search specifically for owners in Los Angeles County. Under the Location, type in “Los Angeles” in the respective filter bar.

This will pull up just over 200,000  commercial properties to find commercial property owners in the city of Los Angeles, including 111,800 multifamily owners, 13,100 industrial owners and 29,000 landowners.

Below are few more city-based property owner examples you can explore.

Explore over 160,000 commercial properties to find commercial property owners in the city of Houston.

Find commercial property owners in the city of Houston, search 195,764 commercial properties in Houston to find owners. Uncover owners of 13,932 industrial properties, 2,903 apartment buildings, and 5,610 offices.

Find nearly 300,000 commercial property owners in the city of Chicago. 

Search property owners in Chicago from 150,017 multifamily properties, 21,143 retail properties, and 13,591 industrial properties.

These are just a few of the plethora of different location-based search you can use to find property owners.

Asset Type: 

Maybe you work in a particular industry and want to hone in on property owners in that market. You can easily tailor your property owner search to that property type in the Asset Type tab.

Below are a few examples of the asset type searches you can use to find owners.

Search 728,472 apartment buildings to find apartment building owners.

To find apartment building owners across the U.S., refine your search by the number of apartment building units, building size, and geographic location.

Expand your search to other multi-family property types to uncover more than 4.3 million multifamily properties and their owners.

You can also go more specific with your multi-family search to find property owners for duplexes, triplexes or mobile home parks.

  • Land Owners

Search nearly 30 million land parcels nationwide to find their ownership.

Refine your search by filtering owners by asset type. Search for residential landowners, commercial landowners, recreational landowners, and much more.

Target your searches by filtering for lot size, most recent land sale date, and current property debt.

Sales Information 

You can even search for owners based on sales information.

Under the Sales tab, you’ll find four filters all pertaining to sales information. The first, Most recent sale price, allows you to find properties that have last sold in between a specific price range.

For example, if you find all owners that have properties that last sold between $100,000-$500,000, you could apply those filters here.

Next, you can select whether or not you want to look at properties that are considered multi-parcel sales.

This filter is often used in conjunction with other filters in the tab, like the most recent sale price or sale date. Simply choose your preference and you’ll find the properties that match your choices.

Third is the Sale price/SF of building area filter. This filter allows you to search for properties within a certain price per square foot range. Simply select your preferences to find property owners that own assets in your price per square foot price range.

Finally, the Most recent sale date filter can be used to find properties and owners that have been sold within a certain time period. You can use this to add time limits and find assets sold before or after a specific date.

Whatever sales filters you want to use, you can perform targeted property owner searches to quickly find property owners with characteristics highly relevant to your needs.

 

Debt Information 

Similar to the Sales tab, the Debt tab in the discover bar allows you to conduct property owner searches using debt information. Under this tab, you’ll find six filters that allow you to hone your efforts and take the next step to find owners.

The first is Most recent mortgage amount. If you’re a debt broker looking for owners who may need to refinance, you could use this filter to search specifically for mortgages within a certain amount. By simply selecting the mortgage amount range you want to search by, the platform will automatically populate with properties that match your preferences.

Another helpful debt filter is the Maturity date filter. This allows you to search for properties based on loan maturity date.

For example, if you wanted to find owners who are approaching the end of their mortgages, you could select the “Next 90 days” option, which would serve up all the properties with mortgages coming to term in the next three months.

Similarly, you can search for property owners based on Mortgage origination. This is the date a mortgage was signed and accepted by the owner. Similar to the Maturity date filter, this filter is a drop-down that allows you to select the date range you want to search by.

If you want to search for property owners who have mortgages with specific lenders, like PNC Bank or Bank of America, you could perform that search using the Most recent lender filter. Simply type in the explicit lender name you want to search by, and Reonomy will populate with the matching results.

Finally, you can search for property owners that may be in financial disarray using our pre-foreclosure filters. The first is Pre-foreclosure category, where you can select the exact pre-foreclosure phase you want to find property in.

You can select from “Notice of Defaults”, “Lis Pendens”, “Final Judgement of Foreclosure”, and “All”, depending on your preferences.

If you want to find owners that have foreclosed on their property, you can search via Auction date. When you select the date range you want to search by, Reonomy will automatically serve up assets with matching auction dates.

Opportunity Zones 

Heard of Opportunity Zones? You’re not the only one. With Reonomy, it’s easy to search for property owners in Opportunity Zones with a few simple clicks.

Within the Building and Lot tab of the Reonomy property search page, simply choose “Yes,” “No,” or “No Preference,” to see properties that are or are not located within an Opportunity Zone.

Reonomy New York Opportunity Zone Search

Refine your search by additional location, asset type, sales, and debt filters. To learn more about Opportunity Zones, visit our in-depth article.

If none of these filters tickle your fancy, you can also search for owners using tax history, tenant, and more. Explore Reonomy’s discover bar to create the owner search you want.

Property Search by Owner

If you already know the exact property owner you’re searching for, simply perform a property owner lookup.

With Reonomy, a property owner lookup supplies the contact information of the owner and their property portfolio. Through an owner lookup, you can understand that owner in true detail and explore each property they own and the characteristics of them.  You can also view the sales and debt records across their entire portfolio, expanding your knowledge even further. 

How can you conduct a property owner lookup? There are a few ways to do so…

Property Owner Search by TrueOwner Name 

In the Reonomy discover bar, you’ll see a tab titled Ownership. This is the tab that will allow you to conduct any property owner search if you have the exact information.

If you know the name of the owner you want information on, enter it in the TrueOwner Name filter.  This will serve up all the properties associated with the owner name you’ve searched for.

You can also use this filter in conjunction with other filters.

For example, if you want to find all the properties in Maryland owned by John Smith, you would select “Maryland” under the Location tab, then type inJohn Smith” in the TrueOwner name filter. This will allow you to explore all the assets associated with the true property owner, John Smith.

Property Owner Search by Address 

If you have the mailing address of the owner you want to contact, you can search via address to retrieve corresponding owner names and information. In doing so, you’ll be served up any and all owners associated with that mailing address.

Property Owner Search by LLC Name 

It’s no secret that LLC ownership is very common in commercial real estate. LLCs, or Limited Liability Companies, are set in place to protect the actual owners of an asset or business. While they’re good for the owners, they’re difficult for professionals looking for accurate names and contact information.

Luckily, Reonomy makes it easy to go beyond the LLC and uncover the true owner names you’re looking for.

If you know of the LLC that owns the building or portfolio you’re interested in exploring, you can search via that name in the Ownership tab. To do so, simply type in the LLC name in the Owner of Record search bar. This will retrieve any properties associated with that LLC, taking you one step closer to uncovering accurate property owner information.

Property Owner Search by Tenant Name

Maybe you don’t know the property owner, but you know of the tenant who occupies space in an asset of interest. With Reonomy, you can search by owners using the tenant name.

To do so, find the Tenants tab in the discover bar. Then, type in the name of the tenant you want to search by. Using other filters, like location type or address, you can filter down to the exact property you’re interested, and eventually, find the property owner information you’re looking for.

Property Owner Records

Maybe you want to look for owners the old-fashioned way. While this is usually much more time-consuming and inefficient, you can always turn to county-based public property records to unearth ownership information.

Since property data is recorded differently from county-to-county, how that information is served to you will also vary county-to-county. Some counties offer online portals to search property records; others can only be sifted through manually at the county clerk’s office. 

The reality is, you probably don’t have all the time in the world to go down to your county clerk’s office to hunt down property records. Reonomy is designed to simplify the owner search, so you can find decision makers and their corresponding contact information in just a few clicks.

Finding Owner Contact Information

Now comes the hard part—finding owner contact information.

Without the right technology, this can be difficult. As we mentioned before, elusive LLCs get in the way, stonewalling professionals from getting in touch with the right people. Or, ownership information has changed, or worse, is simply inaccurate.

Reonomy’s technology is designed to make this “hard part” pretty easy and serve up accurate, up-to-date ownership information in seconds. Below, we explore how to unlock TrueOwner names and associated owner information to simplify your outreach strategy.

Finding Reported Property Owners

Finding the reported property owner is easy to do in the Reonomy platform.

On any property, you can click into it’s associated property card to take a deep dive into property details, which include building-level specs and characteristics, sales history, mortgage history, and ownership information. If you click on the Ownership tab in the property card, you’ll be able to see the reported owner’s name or LLC and whether or not that owner is in-state or not.

Finding True Property Owners

If the property is owned by an LLC, you’ll need to “pierce” it to find the true owner of that property. While this normally takes digging through property records and ownership information, Reonomy makes it easy to achieve in seconds.

Underneath this information, you’ll see a button titled Unlock TrueOwner–click on this button to unveil the people behind that LLC. From single-person owners to large companies, Reonomy can show you the entire ownership “tree” of nearly any commercial property. This allows you to get to the real decision-makers rather than being stonewalled by gatekeepers.

Finding Owner Contact Information

What good is an owner’s name without the right contact information?

With Reonomy, you can easily find the contact information you need to reach out directly to decision-makers. Each true owner that you unlock will be matched with it’s associated contact information, including phone numbers, email addresses and mailing addresses.

This helps you make contact with owners quickly and with ease.

From here, you can also explore an owner’s entire portfolio to see how many and what types of properties they own. Just like other properties, you’ll be able to dig deeper into the building level details of each property and understand each property inside and out to then tailor your pitch to that owner based on what you’ve learned.

Creating Property Owner Leads Lists

Once you’ve found the property owners you want to reach out , you can export a lengthy, in-depth lead list straight from Reonomy’s search platform.  These lists contain target property owners and their contact information to reach out to.

Why is this important? No matter the commercial real estate role you’re in, high quality, relevant, property owner lead lists serve as a valuable part of any sales and marketing plan. If you want to get in touch with owners fast, your leads list will serve as a systematic tool for making contact.

To build an effective lead list of property owners, follow these three steps:

  1. Run a tailored search for property owners, filtered by the characteristics of the properties they own.
  2. Save the results of the search and bulk label appropriately.
  3. Export the results into a CSV file.

Asheville Leads list

Recognizing Actionable Cues

Depending on your role, the leads list you build and the property owners you want to reach out to will vary.

For example, a roofer who specializes in industrial flat roofing will want different leads than a sales broker who focuses primarily on multi-family value-add opportunities. Knowing exactly who you’re looking for helps to narrow down your leads list to target those who matter to you.

On that same note, knowing how to read certain, actionable cues by examining a property’s physical, transactional and ownership makeup can help determine whether or not it has an owner of interest for you.  What do we mean? Let’s dive into a couple of examples…

Identifying Owners Likely to Sell

For some commercial real estate professionals, like sales brokers and investors, it’s lucrative to pinpoint owners who are likely to sell.  While this may seem daunting, you don’t actually need a crystal ball to find these owners. All it takes is a thorough understanding of property history and transactional records.

One common indicator is how long the owner has held the property for. Since the average holding period of a commercial asset is approximately 10 years, ownership periods beyond this can indicate an increase in the possibility that the owner is prepared to sell.

Filtering by debt indicators is another popular refinement. Properties with some distress, like an upcoming maturity date or a pending foreclosure, can signal an increasing willingness to sell.  Looking for cues like these can help weed out viable owners from those who are likely to continue holding their assets.

Identifying Owners Likely to Refinance

For debt brokers, using cues of financial distress can also help point to commercial mortgage leads, aka, property owners who might need to refinance.

This would likely consist of property owners that have an existing mortgage with interest rate that you can refinance or upcoming maturity date. To find these leads, the filter you can  simply filter your Reonomy search by the following:

  • Filter by the lender, target a specific lender to know their offered rates.
  • Filter by debt origination date to know what rates were offered by the lender during that period.
  • Filter by maturity date to determine at which exact interest rate the owner locked into.

Identifying Owners Who Need a Service

Whether you’re a roofer or an HVAC installer, you can also use Reonomy to search for property owners who need a service. How? Using the building and lot search filters, you can narrow your search to pinpoint the exact owners you want to market to. Below are a few scenarios:

Roofing: If you’re a roofer, you can create leads list in just a few clicks. Filter your owner search by building characteristics like “Date Built” or “Last Renovated” — these will serve older properties that likely need new roofs. You can even confirm roofing details in each property card, and using Reonomy’s integration with Google Earth.

 

To learn more about Reonomy for roofers, read our full article here. 

Cleaning: If you own a commercial cleaning company, you can use Reonomy to generate cleaning leads. By looking specifically for new owners (“most recent sales date”) and building and lot areas, you’re empowered to find commercial cleaning prospects faster.

To learn more about Reonomy for commercial cleaning companies, read our full article here. 

Energy: Whether you work in solar or HVAC, Reonomy has plenty of prospects for you to pursue. Again, filter by building and lot details or new ownership details to find new owners who might need your services.

To learn more about Reonomy for energy providers, read our full article here. 

Identifying Recent Buyers

Depending on your role, it’s beneficial to be able to easily identify recent buyers. 

How? One of the easiest ways to do this is by running a search using Most recent sale date. With this filter, you can sort for new sales transactions to find a list of new buyers who might be interested in conducting more deals.

Or, look for indicators like date of last sale in the property card. If you see that a property has sold within the last six months, it clearly has an owner who is a recent buyer.

Identifying Recent Sellers

It’s also lucrative to identify recent sellers. 

Similar to identifying recent buyers, you can find these sellers in one of two ways: the first is through the Reonomy search filter. Again, if you search by Most recent sales date, you can filter to find properties that have sold within the time period you’ve selected. Or, you can click into the Sales tab in your property card to confirm seller names.

You can also click into an owner’s portfolio and view their transaction history. This method takes a bit longer and requires a bit more due diligence, however, it can be helpful to go through a portfolio and examine a seller’s motives.

Identifying Opportunity Zone Owners

If you’re interested in identifying owners in Opportunity Zones, Reonomy can help you do so.

Aside from searching explicitly in Opportunity Zones like we mentioned above, you can confirm Opportunity Zone details in each property card.

By clicking on the Building & Lot tab, you’ll see whether or not an asset is located within an Opportunity Zone. If it says “Yes”, you can confirm the property owner is an Opportunity Zone owner.

To learn more about our Opportunity Zone feature (the only on the market,) click here. 

Identifying Owners in Financial Distress

For investors and developers, connecting with owners in financial distress or pre-foreclosure open the door to some serious opportunity. These owners are eager to get them off their hands and will likely sell their property far below the market asking price.

How do you find them? With Reonomy, of course.

After you search for distressed assets using the pre-foreclosure filters in the discover bar, you can confirm these details under the Debt tab in the property card.

If a property is in pre-foreclosure or has an auction date set, you’ll find all of those details in this section. Then, you can unlock ownership information to reach out directly.

To learn more about generating pre-foreclosure leads, click here. 

The Benefits of Searching for Property Owners Off-Market 

All in all, searching for property owners off-market allows you to go beyond waiting for properties to list. By directly contacting the property owner, you have contact with the decision maker directly to generate outcomes. There are many benefits of off-market opportunities, for sellers;

  • Saving money because there’s no commission to a broker.
  • Receiving money faster. Instead of waiting for a  broker to put together an Offer Memorandum, the seller can simply share the financials and current rent roll. The seller also saves time having to do property yours, qualifying buyers etc.
  • It’s less hassle for the seller. Not having to deal with multiple persons/parties and no disturbing the tenants.

For buyers, the benefits are equally valid:

  • Save money. You’re not involved in an auction-type process where the broker is doing their job of finding the highest paying buyer who will close. Instead, you are working directly with the owner and getting a fair price that isn’t artificially bid up by other buyers.
  • More creative financing opportunities. By working directly with the owner you learn their pain points and what they want out of the deal. This gives more flexibility to match both parties end goals.
  • Close faster.

Ready to reach more off-market property owners? Try Reonomy today.