Property Records

A look at how to best access property records for commercial, multi-family, and land records anywhere in the U.S.

Throughout this page, we’ll take a deep dive into property records of all kinds—from commercial, to multi-family, to land records.

We’ll run through the ways in which you can use Reonomy to find sales records, owner records, mortgage records, and much more.

Property Records

Property Records have long been a source of valuable information and insights for the commercial real estate industry. They’ve also been, however, a long-time source of headaches for those trying to access them.

When it comes to tracking down property records, the industry has suffered with outdated processes not allowing the necessary records to be accessed as efficiently as they could be.

That is all changing, however.

Instead of wasting time trying to find records online, Reonomy is doing the dirty work, bringing various types of property and people-based records together on one platform for you to promptly gain the insights you need.

Search Property Records by Address

The most common property record search is searching for records of a known property. This type of search is performed by individuals involved in the transaction of the property and parties looking to sell their services. Property records assist in prospecting a property as well as performing due diligence.  Property records that are relevant to these activities include;

  • Property Sales Records
  • Property Tax Records
  • Property Ownership Records
  • Property Debt Records


Property Sales Records

Property sales records show the transaction history of a commercial asset. Comprehensive records will show the parties involved in the transaction, the value of the sale and the date of sale.

Sales records are valuable in several capacities;

Understanding the Current Value of a Property

Searching the previous sales price and date can serve as a proxy to determine the current value. The last sales price can be appreciated or depreciated by the change in market value to give an indication of the current value.

Uncovering Abnormal Transactions

If a property has transacted several times in a short period of time, or if there is an abnormal number of sales, red flags are raised. These red flags could prompt further questions or due diligence.

Sales Comps

Sales records of properties enable the creation of sales comparables. Comparables (also referred to as comps) are a critical part of estimating the current market value of a commercial asset, popular among real estate professionals and investors. Comparable sales are generated from the inputting of data points from the property you are comparing against. Comparables are then created using the prices paid for recently sold properties that are similar in size, characteristics, and location with your targeted property, helping you estimate the value of a commercial asset.

Finding Potential Buyers

Searching the sales history of similar properties can indicate potential buyers. Sales records will show buyers that are buying similar properties by asset class or geography. These buyers might be looking to develop a portfolio of properties within that particular class. It remains a strong prospecting path for potential buyers. Likewise, sales records show recent sellers that have cash on hand and maybe are looking for new investment channels. Searching for recent sellers enables the creation of a strong list of prospective buyers.

Finding Potential Properties to List

Holding periods of a property serve as an indicator of likeliness to sell. The average holding period of a commercial asset is 10 years. If there has not been a sale within the last 10 years, it can serve as an indicator that there is a higher likelihood that a property will sell.

Finding New Owners

Service providers looking for properties to prospect often target new owners. This is because new owners are often motivated to make improvements on a newly purchased property, and the owner is much less likely have service providers already employed. Likewise, a change in ownership/management usually presents a change in existing building contracts.


Property Tax Records

Property tax records outline the annual tax rate, annual tax commitments and the property’s assessed value. For investors looking to calculate the NOI or cap rate of a property, the annual tax commitment is a significant expense that needs to be known in order to calculate. A property’s assessed value can aid in estimating the current value of a property.


Property Owner Records

Property owner records outline the change in ownership of a property as well as detailed records on the current owner. Property owner records are useful in discovering the following;

Uncovering Unusual Ownership Patterns

Understanding a property’s ownership history can help uncover anomalies of ownership. An ownership records search will show if a property has transacted several times in a short period. It will also show how many times a property has changed ownership throughout its history. This could signal red flags for you, or at least prompt further due diligence.

Understanding the Intent of the Current Owner

Ownership records help when trying to understand the current owner’s motivations and intent. An owner search will show how long the current owner has held the property for and what they paid for the property. Both of these will help when making an inference on what the owner intends to do with the property.

The longer someone has held a property, the more likely they are to sell that property. The price the owner paid for the property can suggest what they expect to receive for the property now. The intent of an owner looking to sell can be further analyzed. If an owner has owned the property for a short period and is looking to sell, they may value the speed of sale. Understanding the intent of the owner is also valuable when making contact. It allows you to tailor your approach. It lets you find a scenario whereby meeting their needs can also benefit your own.

Contacting the Current Owner

In order to be involved in the servicing or the transaction of a property, at some point you’ll need to contact the decision maker – the owner. Comprehensive owner records go beyond the reported owning entity/LLC to give you the actual person/persons that own the property. Owner records also provide a variety of ways to make contact with the owner. Including an owner phone number, owner mailing address, and owner email.

Owner records with contact information save significant time. They save time finding contact information and wasting time with incorrect contact details. Time is also saved through direct contact with the decision maker. It means you have to go through fewer chains of command and are more likely to generate an answer in a timely manner.

Property Debt Records

Property debt records outline the debt currently and previously on a property. Debt records include the following information pieces;

Lender Origination Date

The lender origination date is the date that the loan was issued. You can determine what might be a good property to approach for reinvestment opportunities if the lender origination date is 10 or more years ago.

Loan Amount

The loan amount is the value or size of the mortgage when first issued.

Maturity Date

The maturity date is the date on which the principal amount of a note, draft, acceptance bond or another debt instrument becomes due and is repaid to the investor and interest payments stop. It is also the termination or due date on which an installment loan must be paid in full. The maturity date is often the most valuable indication for an opportunity. When a loan matures, it creates a capital event for the owner which allows a broker to provide a more beneficial refinance package.

The Lender

The issuer of the loan at origination date. Using the data points above, the interest rate on a property can be determined. Knowing an interest rate can highlight opportunities for refinancing.

Property Records by State

Tailor your records search to the geographies or states of your focus.

California Property Records

Search 2,955,630 commercial property records in California. Find Californian multi-family property owners by searching 647,690  multifamily properties. Search 81,641 offices for office owners and find retail building owners from 165,832 Californian retail stores.

Texas Property Records

Search 4,283,704 commercial properties in Texas to find property owners in any market in the state—Harris County, for example. Refine Texas property owner searches further by asset type, recency of purchase and property owner debt.

Learn a bit more about searching Harris County records here.

Find Texan multi-family property owners by searching 142,203  multifamily properties. Search 2,077,632 Texan land parcels for landowners and find agricultural landowners from 1,231,245 Texan agricultural properties.

New York State Property Records

Search 2,046,478 commercial properties in New York to find property owners. Refine New York property owner searches further by asset type, recency of purchase and property owner debt. Find New York multi-family property owners by searching 763,306  multifamily properties. Search 707,487 New York vacant land parcels for landowners and industrial property owners by searching 52,485 industrial properties and facilities.

Search Property Records by Property Type

Search for property records based on the property type of your focus.

Search Property Records by Land Use.

Tailor your commercial property records search for the asset class of your focus. Common land use searches include multifamily, retail and industrial. Increase granularity by searching via subcategories. Refine a multi-family property type search by choosing sub-categories such as apartment buildings (5+units), duplexes or mobile home parks.


Search for Property Records by Building Characteristics

Refine your commercial property search by searching for properties that meet certain characteristics. Common building characteristic filters include building area size, lot size, year built and the number of units.

Search County Property Records

 Los Angeles County Property Records

Find commercial property owners in the county of Los Angeles, search 605,529  commercial properties to find owners in Los Angeles. Find multi-family property owners in Los Angeles, search 252,487 Los Angeles multi-family properties to find owners.

Harris County Property Records

Find commercial property owners in the Houston area, search 283,362 commercial properties to find owners in Harris County. Find multi-family property owners within Harris County, search 6,522 Harris county multi-family properties to find owners.

San Diego County Property Records

Find commercial property owners in the San Diego area, search 117,794 commercial properties to find owners in San Diego County. Find multi-family property owners within San Diego County, search 44,488 San Diego County multi-family properties to find owners.


Search Commercial Property Records by Geography

Go beyond state and county records,  and target property records with greater granularity. Search property records by a particular street, a known zip code or your target city. Alternatively, search property records through the interactive map. Custom draw your target location on the map or draw a radius to uncover property records in your identified area.